Take Control of Your Data

Organize, apply, consolidate, and protect your organization’s most valuable resource – its data.

Our file analysis, database & backup monitoring, and Active Directory visibility ensure stability and efficiency for both your structured and unstructured data.

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File Analysis is Essential for Organizing Unstructured Data

Organize, apply, consolidate, and protect your organization’s most valuable resource – its data. Our file analysis, database & backup monitoring, and Active Directory visibility ensure stability and efficiency for both your structured and unstructured data.

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We Give You Insight

Your data will never stop growing, and we’ll never stop helping you manage it.

Find the Data You Need

Whether you’re trying to reduce waste by archiving stale data, looking for specific data sets in order to train an AI model, or anything else, our file analysis gives you an instant view into your structured and unstructured data based on:

the type of data,
who owns the data,
when the data was last used.

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Leave No Data Unprotected

Whether you need checks and balances to complement your backup analytics, or are looking for simplified oversight of your backup devices, we can help.

Fact-check your vendors’ claims and catch hidden vulnerabilities with insights into backup runtimes, errors, failures, slowdowns, and gaps.

Track Access with Active Directory Monitoring

Our security and access analytics help administrators look out for potential vulnerabilities including:

Devices with default passwords
Users with expired passwords
Privileged users
Users who haven’t logged in for 30+ days
Users with passwords that don’t expire

Plus, access audits and collection logs provide accountability over MSPs and other users who are accessing files.

Automate File-by-File Research

With the ability to process one billion records per hour, Visual One Intelligence® makes it easy to find the data you’re looking for and confirm when something can safely be moved or deleted.

Model Database Growth

Our database reporting gives visibility into database usage, growth, consumption, and capacity (including chargeback metrics and usage modeling).

With shared visibility, infrastructure and database teams can seamlessly work together to avoid read-only catastrophes and minimize wasted space.

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Why Should I Use Visual One Intelligence® in My Data Environment?

By understanding the types and sizes of files stored, organizations can optimize storage solutions and reduce the need for expensive storage upgrades. Plus, efficiently managing and organizing files can improve system performance by reducing the time it takes to access and retrieve data.

Moreover, chargeback metrics and capacity planning forecasting for databases and backup devices enable you to cut waste and avoid unnecessary spending within your data management.

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Nobody wants to be the one who accidentally deletes something necessary for operational or regulatory purposes.

With Visual One, you can instantly find and sort files based on who owns them and when they were last used, making it easier to ensure compliance with data retention requirements and management policies.

That way, you can safely archive and re-tier data to reduce storage waste – without moving something you shouldn’t.

Forecast your future database growth based not only on historical trends but also potential future changes.

That way, you can accurately budget and allocate your resources – while avoiding read-only events due to missed capacity thresholds or unnoticed growth and auto-expansion limits.

Backup gap analysis | Visual One Intelligence®

Identify potential areas of exposure to data loss.

Active Directory analytics make sure you know about default device passwords and user access / privilege types.

Our backup gap analysis identifies potential exposure to data loss by pinpointing backup jobs that were incomplete or failed entirely.

Performance trend modeling finds anomalous backup jobs that performed too slowly relative to average performance – warranting further investigation to prevent future problems.

Access Sandbox

If you’re thinking about building anything using AI, you’ll need a way to sort and access huge amounts of your internal data.

Get it done with Visual One. We make it easy to sift through and tag your unstructured data so that you can find and use exactly what you need when you need it.

Visual One Intelligence® integrates with dozens of storage, backup, and database vendors including:

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File analysis is a secret weapon against rapid data storage growth.

File Analysis is the Secret Weapon for Managing Data Storage Growth

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“Most flexible adaptable tool for IT reporting…It’s nice to not have to buy an additional licensed module in order to generate a critical one-off report.”

— Senior Team Leader | IT Services,
Gartner Peer Insights Review

File Analysis & Backup FAQs

File analysis is the process of collecting, filtering, and displaying file metadata so that teams can sort and evaluate unstructured data according to who owns the file and when it was last accessed.

File analysis is useful for:

Safely archiving or re-allocating bulk data
Deleting junk data
Identifying file owners
Eliminating duplicate files
Locating hidden or non-business files
Finding the right data to train an AI tool / LLM model
Sorting and tagging data for future access

In the past, file analysis was rarely a good option in large infrastructures. It was cheaper to buy bulk low-tier storage for all of their old data than to eliminate some by doing file analysis manually. (Not only would that be a full-time job, but it would require end user involvement to explain what each file is for and how important each one is!)

But with a file analysis tool like Visual One Intelligence®’s®, it’s easy to automatically organize all your file metadata so you can sort it and quickly identify stale data for archival, migration, or re-tiering.

How quickly? Well, at Visual One Intelligence® we currently process up to one billion records per hour in a file analysis report.

So…pretty quickly!

No; our file analysis reports scan the directory and never touch a file or change it in any way.

Some example use cases include:

Serving as a check and balance to complement your vendor tools, providing instant insights into your backup environment that can either confirm your vendor tool data or raise important questions.
Providing oversight of backup operations for managers and IT directors.
Highlighting anomalous backup jobs that performed too slowly relative to average performance – warranting further investigation to prevent future problems.
Identify potential areas of exposure to data loss.
Fact-check vendors’ data reduction claims.
Track success over time.

For more details about Visual One Intelligence®’s backup functionality, schedule some time with one of our storage experts here.

We report on multiple backup data points, including:

Success over time
Warnings over time
Failed jobs over time
Gap analysis
Unprotected data
Capacity & utilization trends
Data reduction fact-checking
Run-time ranges and comparison across backup jobs

For more details about Visual One Intelligence®’s backup functionality, schedule some time with one of our storage experts here.

Yes! With a standard subscription you have full, 24/7 data collection and reports – including all of our file analysis visibility and insights.

If a standard Visual One Intelligence® subscription isn’t the right fit for you, our file analysis tools are available as a stand-alone offering dedicated solely to unstructured data reporting in your multi-vendor storage environments.

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